Mackinaw Timbers Cabins LLC
Guest Agreement

Welcome to Mackinaw Timbers Cabins! We’re excited about your upcoming stay.

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Mackinaw Timbers’ Cabins are the epitome of the TINY vintage roadside motels of the past (think 1940s/1950s) with a dash of modern conveniences that we’ve added for your comfort.   Essentially your visit with us will be a trip back in time.  Every cabin (did we mention cabins 2 through 10 are TINY) is outfitted with period fitting pieces including the standard issue vintage books, games and a couple of basic amenities.  With all that said, if you’re still up for what will surely be a memorable experience, please carefully read the terms, rules and policies which apply to your stay.

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Mackinaw Timbers Cabins built in the early 1940’s and are not designed for accessibility.  Each cabin includes a step to enter and the interiors are compact and tiny, offering limited space that may not accommodate wheelchairs, walkers, or other mobility aids comfortably. 

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This Agreement applies to all guest stays on the premises (that is, Mackinaw Timbers) from check-in to check-out and applies to any other dates which may be included if the reservation is changed. 

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This agreement entitles the Guest, and his or her party (together “Guests”) access to the Premises, including exterior grounds and parking as described in the listing or otherwise noted. This agreement does not create a tenancy, and at no time will any Guests be considered to be living at the premises.

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  Booking Requirements: To ensure a smooth stay at Mackinaw Timbers, the following requirements must be met by the Primary Guest:

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• Age and Identification:  Primary Guest must be at least 26 years old, provide a credit card and a government-issued ID, and be the signer of this agreement. Securely uploading a photo ID may be required.

• On-Site Stay: The Primary Guest, who completes the booking, must be physically present throughout the stay and many not hand over the accommodation to another party.  The reservation is non-transferable, ensuring the Primary Guest is accountable for the duration of the booking. Third-party bookings are not permitted.

• Payment: Full payment is required at the time of booking to secure your cabin. Note: Different terms apply if you're booking the entire site.

• Responsibility: The Primary Guest is legally and financially responsible for all accompanying guests and for all rental rates, fees, incidentals, and damages. The Primary Guest must also occupy the unit for the entire reserved period.

• Security Deposit: A security deposit via credit card is required to cover any potential damages or additional cleaning fees.

• Confirmation: Your reservation is officially confirmed once full payment is made and the agreement is signed.

 

These steps ensure that your stay is enjoyable and that all responsibilities are clear from the start.

 

 

Check-in/Out Procedures:

• Contactless Check-in: Begin your stay with ease via a contactless check-in process accessible through an email link, available starting at 3:00 PM.

• Check-out: Please ensure you check out by 12:00 PM using the same email link system to ensure a smooth transition for incoming guests.

• Early Check-in: If you find yourself arriving early, feel free to text us. We'll coordinate with our Guest Prep team and accommodate early check-ins when possible.

• Timely Departure: Adhering to the designated check-out time is crucial. It allows us to thoroughly prepare the cabin for our next guests. Please note that overstaying may incur additional charges.

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Cancellation Policy:

 

• Refunds: If you need to cancel your reservation, you can receive a refund within the first 48 hours of booking, minus any credit card transaction fees. After this period, we provide a booking credit for the full amount paid, which can be used at any time and does not expire.

• No Subletting: Please note that assigning your reservation to someone else, or subletting the cabin to an unregistered guest, is strictly prohibited.

 

Protection/Trip Cancellation Insurance

• We recommend the purchase of Travel Protection/Trip Insurance to safeguard your vacation investment.  Mackinaw Timbers Cabins has partnered with travel insurance companies RentalGuardian® and InsureStaysTM to help safeguard your entire booking deposit and other pre-paid non-refundable payments related to planned travel.  For more information you are welcome to visit Travel Protection/Trip Insurance

 

House Rules & Local Laws:

 

• Guidebook Compliance: All guests are required to follow the rules outlined in our digital Guidebook, as well as all applicable local and state regulations. The Guidebook, which includes detailed house rules, will be emailed to you about 14 days before your arrival and is also accessible via QR code in each cabin during your stay.

• Strict Adherence Required: Observance of all rules is essential. Violations may lead to termination of your access to the premises without a refund. Additional charges may also apply if damages to the property occur during your stay or as a result of actions by your guests.

 

Maximum Occupancy:

• Occupancy Limits: Please adhere to the maximum occupancy limits for each cabin at all times. Remember, our cabins are charmingly compact!

• Cabin Capacities: Capacities vary by cabin, accommodating anywhere from 2 adults in our smallest cabins to up to 6 adults and 2 children in our larger ones.

• No Tents or Campers: To maintain the integrity and ambiance of our property, tents and campers are not permitted.

• Not Suitable for Very Young Children: Cabins 1 through 10 are not designed for infants and toddlers due to their small size.

• Compliance with Regulations: Adherence to strict fire code, septic, and well system regulations is crucial to avoid overpopulation and ensure everyone’s safety and comfort.

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Parking

• Parking Allocation: Each cabin is allocated one parking spot for a car or truck. Exceptionally, cabin #11 has space for 2 to 3 vehicles.

• Additional Parking: We offer limited extra parking at the back of the property. This can be reserved in advance at no extra cost, available on a first-come, first-served basis.

 

Cleaning:

• Pre-Arrival Preparation: Each cabin is meticulously cleaned and video-documented before your arrival to ensure everything is in perfect order. By moving your belongings in, you acknowledge that the cabin meets your expectations. If you find any issues with cleanliness or functionality, please inform us immediately.

• Departure Checklist: We encourage you to complete the “Before You Go” checklist before leaving. This helps ensure that you don’t leave any personal belongings behind.

• Housekeeping Services: Please note that housekeeping services are not provided during your stay.

 

Linens and Furnishings

• Linens Provided:  A basic supply of bed and bath linens is provided in each cabin as noted on the Amenities section of each cabin’s listing description and in the digital guidebooks.  Please bring your own towels etc. for use at the beach or off-road and other fun activities  but especially for dirt, sand, and/or muddy activities.

• Cabin-Specific Furnishings:  Please note the furnishings for each of the cabins have been specially chosen for that particular cabin. We ask that you not take them out of the cabin or transfer them from one cabin to another. 

• Responsibility for Items:  Lost or missing items will be charged to the guest’s credit card on file.

 

Cooking:

• Fish Cooking: Please use the outdoor grills provided near each cabin for cooking fish. To maintain the freshness and cleanliness inside the cabins, cooking fish indoors is not allowed.

• Limited Cooking Facilities: Cabins 2 through 10 have cozy layouts that are not ideally suited for extensive meal preparation or cooking. We appreciate your understanding and cooperation in keeping these spaces clean and pleasant for everyone.

 

Utilities

• General Advisory:  Welcome to scenic but a bit rugged Up North Michigan! Here in this rural setting, utility outages can happen due to weather, accidents or equipment failures.  We do our best to fix any issues in our control quickly, but please be aware that we cannot offer refunds for these disruptions.

• Internet Access:  The Internet is available on the property.  You will find the internet details in a small picture frame near the work area or TV in each cabin. Our WiFi is a step-up from the 1940’s but not cut out for heavy gaming or similar uses.

• Water Supply:  Our water comes from a private well and is safe to drink (we think you’ll find it quite tasty too).

• Septic System: We use a private septic system.  Please only flush the provided toilet paper and natural waste.  Even if items are labeled “flushable” do not put them down the toilet. 

• Electric Vehicle Charging:  Our property does not have facilities for charging electric vehicles.

 

Security and Security Cameras:

• On-site Security Cameras: For the safety of our guests and to protect the property, Mackinaw Timbers Cabins is equipped with security cameras located in public areas around the property, including the ORV washing station, parking areas, and other common areas. We respect the privacy of our guests; therefore, no cameras are installed inside private areas such as the interiors of cabins. Cameras are positioned to enhance security without intruding on personal privacy.

• Purpose of Security Cameras: The cameras are intended to deter unauthorized access, prevent theft, and ensure the safety of both guests and property. Cameras are monitored and may be used in the event of security issues or incidents.

• Notification: By booking a stay at Mackinaw Timbers Cabins, guests acknowledge that they are under surveillance in public areas of the property. This information is clearly noted in all of our property listings to ensure guest awareness before arrival.

• Data Handling: Video recordings are managed and stored with strict adherence to privacy laws. Access to this footage is limited to authorized personnel only and is securely managed to prevent unauthorized access.

 

NO Smoking:

• Designated Smoking Area: Due to the close proximity of our cabins, smoking or vaping is not permitted anywhere on the premises, except in the designated smoking area located at the back left corner of our lot. This area is marked with a post, a solar light, an ash bucket, and two chairs for your convenience.

• Smoke Remediation Fee: Please adhere strictly to this policy. A fee of at least $250 will be charged for any violations, in addition to any other applicable charges. This fee covers the cost of smoke remediation to ensure our cabins remain fresh and inviting for all guests.

NO Fireworks

• Safety Policy:  Due to our wooded location and log cabin interiors, fireworks are strictly prohibited on the property to ensure safety.

 

Safety Equipment:

• Smoke Detectors and Fire Extinguishers: Each cabin is equipped with smoke detectors and fire extinguishers, which are tested regularly to ensure they are in working order.

• CO2 Detectors: Only Cabin #11 is equipped with a CO2 detector. Guests staying in other cabins are encouraged to bring their own plug-in CO2 detection devices.

• Location: Fire extinguishers are located under or near the kitchen sinks in all cabins.

• Handling: Please do not remove or tamper with any safety devices, unless it’s an emergency.

• Reporting Issues: If you find any safety equipment to be defective or non-functional, please notify Mackinaw Timbers Cabins LLC immediately via text or email.

 

Listing and Pricing

• Review Before Booking:  Guests are responsible for reviewing the property description, photos, location, and amenities, on mackinawtimbers.com. While we strive for accuracy, details cannot be guaranteed.

• Inquiries Welcome:  We are always ready to confirm any details or answer any questions you might have before you finalize your booking.

• Rate Information:  Please note that rates are subject to change until your booking is confirmed.  Prices listed do not include tax, processing fees or travel insurance.

 

Covered Picnic Area

• Availability:  Our covered picnic area is generally open for use, but it can also be reserved in advance for exclusive access.  If reserved, a “reserved” sign will be displayed.

• Reservation:  If you wish to reserve the covered picnic area, please contact us to check availability and inquire about any potential fees for exclusive use.

• Electricity:  Please note that there is no electric available near the Covered Picnic Area

• Maintenance:  Guests are expected to keep the picnic area clean and orderly during their use.

 

Pet Policy for Dogs and Cats, including Assistance Animals:

• Designated Pet-Friendly Cabins: We welcome dogs and cats, including assistance animals, only in Cabin #5 and Cabin #10.

• Dander-Free Cabins: To support guests with allergies, all cabins except for #5 and #10 are maintained as dander-free zones. Dogs and cats are not allowed in these cabins.

• Compliance with Cabin Assignments: Dogs and cats, including Assistance Animals must stay in the designated pet-friendly cabins. Bringing a dog or cat into any other cabin will result in a significant additional charge.

• Bedding & Towels: Guests with dogs or cats, including Assistance Animals should bring their own pet bedding (including bed linens if they sleep in or on the bed with you) and towels. If your dog or cat will sleep on the bed, inform us in advance so we can remove existing bedding.

• Noise and Complaints: Please address any noise complaints from other guests immediately. Repeated disturbances may lead to being asked to vacate without a refund.

• Pet Waste Management: Promptly clean up after your dog or cat, using tightly wrapped bags placed in designated dumpsters. A fee of $50 per incident will be charged for any waste found on the property.

• Unattended Dogs and Cats: Do not leave dogs or cats, including Assistance Animals alone in the cabins for extended periods.

• Outdoor Conduct: Dogs and cats must not be left unattended or tied up outside and should be on a leash at all times.

 

This policy ensures that all guests, including those with dogs and cats and Assistance Animals, enjoy a comfortable and safe stay at Mackinaw Timbers Cabins.

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ORV and Snowmobile Enthusiasts - Park and Ride Information:  Welcome to Mackinaw Timbers Cabins, a prime starting point for your ORV and snowmobile adventures! Our property is conveniently located near excellent trails suitable for both activities. To ensure a safe, enjoyable, and respectful experience for all guests, please adhere to the following guidelines:

• Trail Access and Maps: Access detailed maps and entry points for ORV and snowmobile trails at the front desk or via our digital guidebook. Adherence to designated trails is crucial to minimize environmental impact and maintain good relations with local communities.

• Vehicle Parking and Storage: Designated parking areas are available for ORVs and snowmobiles. Please Park your vehicles and trailers in these specified areas only, ensuring that pathways remain unobstructed.

• Noise Control: Please respect quiet hours from 10 PM to 7 AM. Refrain from starting engines or conducting loud maintenance during these times to ensure a peaceful environment for all guests.

• Environmental Responsibility: Stay on marked trails to protect our natural habitats. Carry out all trash and debris from the trails.

• Local Laws and Regulations: Ensure your vehicles are registered and comply with all local laws regarding ORV and snowmobile use. Familiarize yourself with these regulations to avoid penalties and ensure safe riding practices.

• Washing Station for ORVs: A washing station is provided for ORVs to clean off mud and debris. This facility is available during daylight hours, with a 20-minute limit per use to accommodate all guests. Please use only the provided hose and sprayer at the station.  No additional supplies are provided.

• Liability: Riding ORVs and snowmobiles is at your own risk. Mackinaw Timbers Cabins is not responsible for accidents or injuries related to the use of these trails or vehicles.

• Consideration for Other Guests:  Remember that our property serves a diverse group of guests. Maintain a friendly and respectful atmosphere and be considerate of others’ experiences while enjoying your adventure.

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By following these guidelines, you help us maintain a safe and welcoming environment for everyone.  Enjoy the trails and the natural beauty that our area has to offer!

 

Legal Necessities

• Maintaining Premises:  Guests are responsible for keeping the premises clean, reporting needed repairs and will be financially liable for any damage or misuse of the property.

• Hold Harmless: Guests agree to not hold Mackinaw Timbers Cabins LLC liable for any damages caused by their negligence or misuse and must reimburse for any insurance deductibles if claims are made due to their actions.

• Damage to Guest’s Property: Mackinaw Timbers Cabins LLC is not responsible for loss or damage to guests’ personal property unless due to legal negligence or intentional acts by its agents.

• Amendment: The agreement may be amended by Mackinaw Timbers Cabins LLC with a 30-day written notice to comply with laws or ensure guest safety, with changes effective as specified.

• Use and Quiet Enjoyment: Guests must use the Premises for short-term stays disturbing others and may not host parties without written permission.

• Entire Agreement: This document constitutes the complete agreement; no other statements or agreements are binding unless specifically mentioned in this agreement.

• Booking Disclosure: A booking is only confirmed once all specified requirements are met, and guests agree to adhere to all terms and conditions stated.

• Violation of Agreement: Mackinaw Timbers Cabins LLC may terminate this Agreement and require guests to vacate immediately with forfeiture of all fees and deposits if terms are violated.

 

 

Acceptance of Terms: By making any payment towards your reservation at Mackinaw Timbers Cabins, you agree to adhere to all terms and conditions set forth in our guest agreement. This includes all policies and procedures detailed in the full agreement available on our website. Your payment signifies your consent to comply with these terms during your stay. Where possible, a signature will be required to confirm this agreement; however, in cases where a signature cannot be obtained, such as phone reservations and similar, your payment will serve as your binding acceptance of these terms.

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Thank you for choosing Mackinaw Timbers Cabins!

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